§ 12-329. Application procedure.

(a)

An application for a special event must be filed not less than 30 days before the event is to begin. The code official may waive the 30-day filing requirement if it is determined that the application can be processed in less than 30 days, taking into consideration the number and types of permits required to be issued in order to hold a special event.

(b)

The application for a special event permit shall contain, as a minimum, the following information:

(1)

The name, address, e-mail address and telephone number of the person, organization and responsible person of such organization seeking to conduct the event.

(2)

If the event is to be held by or for any person other than the applicant, the applicant shall file a written statement from that other person showing authority to make the application.

(3)

If the event is to be held on private property, the applicant must submit written permission from the owner of the property or his authorized representative for the use of the property.

(4)

The type and purpose of the event.

(5)

The proposed location, if any, including, the time, duration and location of street closings and a site plan showing the area or route to be used during such event and the proposed parking area for the event. In the event of a street closure, a plan shall be submitted showing an alternate route for fire safety to the event site. All street closings require police and fire department approval.

(6)

The approximate number of persons who may be attending and, if applicable, the number and types of animals and vehicles which will be used for such event.

(7)

A site plan of the proposed location, including size of tents, awnings, canopies, food service booths, fences, barricades, restroom facilities or other temporary structures shall be indicated. In addition, the details of the sale of merchandise, food or beverages and the list of vendors involved.

(8)

Details of the proposed location, number and size of any signage for the special event.

(9)

If loudspeakers are to be used, the location and orientation of those speakers shall be shown on the site plan and in accordance with chapter 16, article IV of this Code.

(10)

If electrical, mechanical or plumbing work will be conducted to prepare for or to hold the event it must be done in accordance with the city's adopted building codes and may require additional permits and inspections.

(11)

The date and time the event will start and end.

(12)

The time at which on-site activities in preparation for the event will begin.

(13)

The location of any lighting for outdoor activities or functions.

(c)

Upon receipt of the completed application, the code official shall forward a copy of the application to each of the appropriate departments of the city. Each department shall review the application for approval or denial as it pertains to that particular department and return it, with any comments, to the code official within five working days of receipt.

(d)

The applicant shall submit evidence that sufficient parking will be provided for the special event with the provisions as set forth in this article in accordance with division 3 of this article.

(e)

If the applicant intends to or is required to use city services, the department providing such services shall submit to the applicant an estimate of the cost of each service. A written agreement with the applicant and the department shall become part of the application. Any significant change in the nature and/or scope of the event may result in additional charges for city services that will be due immediately as per the agreement.

(f)

The applicant shall provide the code official with copies of all agreements for police and other emergency services, barricades, traffic control, litter collection and trash removal, etc., in accordance with the provisions as set forth in division 3 of this article.

(g)

A special event which includes the concentration of people, animals and/or vehicles will be conducted in a manner that will not interfere with emergency services responding to any incident within the city.

(h)

The special event will be conducted in a manner that will not require the diversion of so great a number of police officers, firefighters or other essential city personnel to properly police and secure the event locale or line of movement and the adjacent areas as to interrupt normal protections for the city.

(i)

After reviewing the application and departmental comments, the code official may issue the special event permit, unless denied in accordance with section 12-332.

(j)

The applicant holding the special event must be the owner or a tenant of the property whose premises is being used, or a nonprofit organization who has received written permission from the property owner to conduct such event.

(k)

Where the fire chief or fire marshal determines that a special event has an adverse impact on public safety through diminished access to buildings, structures, fire hydrants and fire apparatus access roads or where such gatherings adversely affect public safety services of any kind, the fire chief or fire marshal shall have the authority to order the development of, or prescribe a plan for, the provision of an approved level of public safety. The public safety plan shall address such items as emergency vehicle ingress and egress, fire protection, emergency medical services, public assembly areas and the directing of both attendees and vehicles (including the parking of vehicles), vendor and food concession distribution, and the need for the presence of law enforcement, and fire and emergency medical services personnel at the event.

(Ord. No. 10-03, § 2(exh. A(15-128(C))), 2-1-2010)